Website: http://www.jasonbrzoska.com

Linkedin: https://www.linkedin.com/in/jbrzoska/

Areas of Expertise:
Vendor Selection
Data Migration - Salesforce
AI Tools

Working in a highly detail-oriented environment, this team member must bring consistent accuracy, multi-tasking, flexibility, self-direction, patience, efficiency, and discretion to the role. This job is performed in office full-time.

Grants Management Associate

About the Role

Greater Texas Foundation, located in Bryan, Texas, is seeking to hire a Grants Management Associate. Reporting to the Director of Grants Management, this position is a key contributor to the grantmaking function of the Foundation. The Grants Management team oversees the lifecycle of all grantmaking processes for program staff, grantees, and applicants; ensures compliance and due diligence of grants; provides reporting to senior leadership and the Board; and maintains oversight over the grants management system.

Responsibilities

·         Process and track Concepts and Proposals through intake, review, award, reporting, and close-out.

·         Provide technical assistance to applicants/grantees.

·         Conduct due diligence on applicant/grantee financial health, assuring compliance with IRS and foundation-specific regulations.

·         Assist in reviewing proposals with internal review team.

·         Assist with coordination of and preparation for the board’s Charitable Activities Committee meetings.

·         Create all digital and physical grant files that meet legal, auditing, and foundation requirements.

·         Manage intake and distribution of grant reports, verifying all requirements have been fulfilled, information is complete, and contacting grantees to request additional items when necessary.

·         Process grants payments and payment letters within grants management system.

·         Maintain current grant files and update according to record retention policy as needed.

·         Provide reports on grantmaking activities and responses to grant inquiries as requested.

·         Support the Foundation’s grants management system, GivingData, including testing of ongoing enhancements and training for program staff as requested.

·         Contribute to the development and continuous improvement of grants management policies and procedures as requested.

·         Undertake special projects as assigned.

Required Competencies and Skills

·         Advanced proficiency in Microsoft Office Suite, and ability to learn new applications quickly and navigate multiple platforms.

·         Basic understanding of grantmaking and IRS and private foundation-specific regulations.

·         Knowledge of grants management systems; GivingData knowledge a plus.

·         Strong verbal and written communication skills to collaborate both internally across teams and externally with applicants and grantees.

·         Proven abilities in analytical, database and reporting skills.

·         Proficiency in managing timelines and project deliverables.

·         Strong attention to detail and accuracy.

·         Strong organizational skills and ability to multi-task.

·         Excellent interpersonal skills – diplomatic, patient, and team-oriented.

·         Ability to work with both supervision and in unsupervised settings.

Education

·         Minimum of a Bachelor’s degree required.

·         Minimum of three (3) years of experience supporting grants management/grant seeking from private foundations or nonprofit charities and/or nonprofit project management experience.

Working Conditions

·         This position is a full-time, salaried, 40 hours/week, exempt role. The Foundation’s hybrid work schedule is Monday through Friday from 8:00 a.m. to 5:00 p.m. with staff required to be in the office four days a week.

·         This position is an onsite position at the Foundation’s office in Bryan, TX.

·         This position does no offer relocation assistance for moving expenses.

·         This role requires flexibility to work occasional evenings and weekends for special events.

·         Occasional travel is required for conferences and meetings.

About Greater Texas Foundation

Greater Texas Foundation is a private foundation based in Bryan, Texas. The foundation’s mission is to ensure all Texas students are prepared for, have access to, persist in, and complete a postsecondary credential. While a small organization in terms of employees, we offer a highly professional yet comfortable work environment. Salary is competitive and includes an excellent benefits package which includes 100% employer paid medical, dental, vision, life insurance, AD&D for employee (additional coverages are available at employee expense) and 403(b) retirement plan with a generous employer contribution. GTF offers a generous paid time off and paid holidays (including December 24th through New Year's Day).

Salary

Salary range: $73,000 - $85,000 commensurate with experience. Background check required. Equal opportunity employer.

To Apply

Please send your resume along with a cover letter to carolmiller@greatertexasfoundation.org.   The applications deadline is February 1, 2026.  No phone calls please.

To Apply: Forward a cover letter and resume by January 8, 2026 to jobs@onionfoundation.org. The Foundation will not consider an application without a cover letter.

Please check out this terrific job at Meyer. We are a mid-sized, progressive funder focused on racial equity and social justice in the DMV.

This vacancy is the second position on a small team that's grouped within a larger department. Applicants must be in the DC area (we are hybrid - no exceptions). Reach out with any questions - thank you!

Contact Info: kyle@ampersandko.com

Website: https://www.ampersandko.com/

Areas of Expertise:

Reporting
Data Migration
Database Replica
API
AI
Impact & Outcomes

The Grants & Operations Assistant provides administrative and operational support to the Foundation's grantmaking and day-to-day operations. Reporting to the Senior Manager for Grants and Operations, this role ensures the smooth functioning of grants management processes, maintains organizational systems, and supports various administrative functions that enable the Foundation team to focus on strategic initiatives. This position is ideal for a detail-oriented professional who thrives in a collaborative environment and is passionate about supporting postsecondary educational attainment in Texas.

This is a hybrid position for someone located in Texas, ideally Central Texas.

Siegel Family Endowment (SFE) is a foundation focused on understanding and shaping the impact of technology on society.  SFE supports organizations whose work contributes to giving everyone the opportunity to learn and contribute to a rapidly changing society. We were founded in 2011 by David M. Siegel, Co-Founder and Co-Chairman of technology-driven algorithmic investment manager Two Sigma. We primarily focus on three interest areas: Learning, Workforce, and Infrastructure. Our grantmaking philosophy and process differ from many more traditional foundations — we encourage you to read through the “Our Approach” on www.siegelendowment.org/​ to understand more about how we work with potential grantees.

Position Summary 

Reporting to the Vice President and Head of Grantmaking, the Grants Management Coordinator is a critical member of the team responsible for accuracy, efficiency, and integrity of the SFE grantmaking process. This role provides core administrative and process support in close coordination with the grantmaking team, operations team, and the family office. The ideal candidate is exceptionally organized, detail-oriented, adaptable, and proactive- able to manage complex processes and tasks with minimal oversight and a high degree of reliability. Success in this role requires strong self-regulation, excellent follow-through, and a commitment to upholding rigorous internal systems and timelines. 

The primary responsibility of the Grants Coordinator is to provide comprehensive support for all aspects of grantee engagement, grants data management, and grant execution within the organization.

Grant Administration & Execution:

• Coordinate the preparation and execution of monthly grant materials, including grant letters, wire requests, and associated documents.

• Maintain accurate, real-time data across GivingData, Airtable, and Google Sheets; ensure all records are updated promptly.

• Manage the full lifecycle of grant data entry, including periodic audits and integrity reviews within the GMS (GivingData).

• Prepare internal grant-related reports and dashboards for the Vice President and Head of Grantmaking; respond to ad hoc data and documentation needs.

• Track and manage grant timelines, payments, and reporting requirements, flagging upcoming deadlines and following up with relevant team members to ensure timely completion.

• Ensure the accurate and timely submission of grant payments, working closely with the Operations and Family Office teams.

• Create and manage electronic grant files and grantmaking materials for team meetings, audits, and board dockets.

Grantee Engagement Support:

• Serve as a key point of contact for grantees on administrative and operational matters, including executing grant documents and coordinating payment details.

• Schedule and coordinate grantee-facing meetings, including kickoff calls, reporting check-ins, and engagement events, to ensure effective communication and collaboration.

• Support the Knowledge & Impact team on grantee learning documentation.

• Draft and edit correspondence and grantee-facing materials; manage the general grants email inbox to ensure timely and appropriate follow-up.

• Coordinate opportunities for grantees and partners to connect with SFE, including virtual office hours, webinars, and community sessions.

• Assist in drafting, editing, and proofreading grant-related content and grantee communications.

Grants Team Support:

• Maintain and monitor SFE’s internal grants workflow to ensure accuracy, timeliness, and alignment with organizational processes.

• Assist in preparing materials and logistics for internal meetings, including board and grants committee dockets.

• Provide scheduling and administrative support to the grants team members, helping to coordinate internal meetings, external engagements, and key deadlines across the grantmaking portfolio.

• Track team-wide deadlines for grant reports, payments, and milestones; maintain status checklists and ensure all deliverables are met.

• Document and synthesize meeting notes, producing clear summaries and follow-up action items to ensure effective communication and accountability.
  Support the planning and facilitation of quarterly grantmaking reflection sessions and year-end wrap-ups.

Additional Responsibilities:

• Assist with other projects and tasks as directed by the Leadership Team.

• Provide back-up staffing assistance for other administrative roles, including reception coverage.

Qualifications

• Minimum of 3-5 years of experience working in an administrative capacity.

• Proven track record of working independently, managing multiple priorities, and delivering high-quality work under tight deadlines.

• Demonstrated excellence in time management, task prioritization, and follow-through with minimal supervision.

• Exceptional attention to detail and accuracy in data entry, document preparation, and calendar/task management.

• Excellent written and verbal communication skills, including proofreading and editing

• Proficiency in G-Suite and experience with grants management platforms. Familiarity with Giving Data, Airtable, and Asana is a plus.

• Strong collaboration and interpersonal skills, with a high degree of reliability and accountability in team settings. 

Salary & Compensation: The anticipated salary for this position is $70,000, plus a bonus. Additionally, we offer a competitive benefit package. For more information about our compensation structure, please email recruiting@siegelendowment.org.

All applications must be submitted and will be reviewed exclusively through Greenhouse.

Learn from Matthew Henkes, Vice President of Grants and Initiatives at Iowa West Foundation, about how the foundation:

• Built a risk-aware culture with the board

• Developed a practical risk analysis tool

• Embedded these risk-aware practices into grant workflows

The session will also highlight how a collaborative partnership with GivingData enabled the foundation to customize the platform, creating a streamlined solution to track contingency allocations and spending alongside traditional grants.

Whether you're just beginning to explore risk management or looking to enhance your foundation's approach, this session offers a model for using grant systems to embrace risk as a strategy, not just a liability.